(Senior) Event & Education Project Manager

Who we are

We create global connections for a healthier world.

Status Plus is an international Association Management Company with offices in the United States, the Netherlands, and Spain. Since 1992, we have provided high-end management services to nonprofit healthcare and medical organizations worldwide. We specialize in the planning and delivery of scientific meetings, educational programs, conferences, and symposia, both in-person and virtual, across the globe. Together with our clients, we support professional healthcare communities that advance knowledge sharing, education, and global health outcomes.

We cherish our inclusive, collaborative, supportive, and international work environment and we are always looking for professionals who combine expertise with curiosity, ownership, and a passion for excellence.

Your role

As (Senior) Event & Education Project Manager, you will play a key role in the planning, execution, and delivery of scientific and educational events and programs for our association clients, mostly professional medical/healthcare membership organizations. You will manage complex projects from concept through completion, ensuring high-quality delivery, compliance with accreditation requirements, and outstanding experiences for attendees, faculty, sponsors, and partners.

You will work closely with Executive Directors, Association Managers, Scientific and Education Committees, faculty, vendors, and internal teams. This role combines strategic planning, operational execution, stakeholder management, and onsite leadership.

What you’ll do

Project & Event Management

• Develop and manage comprehensive project plans, timelines, and deliverables for scientific meetings and educational programs.
• Lead internal kick-off meetings and coordinate follow-up actions across teams.
• Oversee budgets, financial tracking, reconciliation, and reporting, ensuring financial objectives are met.

Logistics & Vendor Management

• Conduct destination research and develop RFPs for venues, hotels, AV, and third-party suppliers.
• Negotiate and contract venues, hotels, and service providers.
• Manage all event logistics, including audiovisual, food & beverage, exhibits, transportation, social events, and onsite staffing.

Scientific & Educational Program Support

• Serve as primary liaison to Scientific, Meeting, and Education Committees.
• Support scientific program development, including faculty coordination, speaker logistics, and moderator communications.
• Manage abstract and workshop processes, including call development, submission platforms, reporting, review coordination, and author communications.
• Support CME/CEU accreditation processes, documentation, compliance, and post-event reporting.

Virtual & Hybrid Event Delivery

• Coordinate virtual (webinar) and hybrid meeting components in collaboration with internal teams and platform vendors.
• Support technical setup, rehearsals, live delivery, and troubleshooting for virtual and hybrid programs.

Communications & Documentation

• Support development and execution of program-related communications in collaboration with marketing teams.
• Prepare key program documents, including scripts, timelines, function sheets, faculty itineraries, welcome letters, and onsite materials.

Onsite & Post-Event Management

• Lead onsite operations and program delivery, coordinating faculty, venues, vendors, and internal teams.
• Supervise onsite staff, contractors, and project coordinators.
• Manage post-event activities, including evaluations, faculty reimbursements, CME compliance, reporting, and follow-up communications.

Team Collaboration & Development

• Supervise and mentor project coordinators and assistants.
• Share knowledge, best practices, and documentation internally.
• Contribute to the development of templates, guidelines, and internal tools.

What you’ll bring

• At least 3-5 years of experience in event or project management within scientific, medical, or healthcare education (CME preferred); 5+ years of experience for senior manager position.
• Degree or diploma in Event Management, Project Management, Hospitality, or a related field (or equivalent experience).
• Strong organizational, analytical, and problem-solving skills.
• Proven ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Excellent verbal and written communication skills in English; additional languages are a plus.
• Comfortable working independently while thriving in a collaborative team environment.
• Flexibility to adjust standard work hours to accommodate program and event needs, including occasional evenings and weekends.
• Willingness to travel domestically and internationally.
• Availability to organize occasional evening or weekend meetings including virtual ones.
• Strong technical skills, including Microsoft 365 and familiarity with cloud-based systems; experience with event management platforms is a plus.

What we offer

• A dynamic, international, and supportive work environment.
• A high level of autonomy and responsibility.
• Competitive compensation and comprehensive benefits, including:
  • Health, vision, and dental insurance
  • Life, short-term and long-term disability coverage
  • Paid time off
  • 401(k) plan
  • Vitality and professional development budget
• Opportunities for growth within an international organization serving leading medical societies worldwide.

Equal opportunity employer

Status Plus is an Equal Opportunity Employer. We value diversity and inclusion and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected characteristic.

Ready to join us?

Interested candidates are invited to submit a motivation letter and CV explaining why they are a great fit for this role.

Please address your application to Tessa Benitez and send it to hr@statusplus.com. We will review applications on a rolling basis and will contact shortlisted candidates promptly.